Program Coordinator- WWU Center Poulsbo
Poulsbo, WA Poulsbo, WA Full-time Full-time $3,480 - $4,541 a month $3,480 - $4,541 a month 22 hours ago 22 hours ago 22 hours ago About the University Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty.
The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range.
The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia.
Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2022 U.
S.
News & World Report rankings.
About the Department Outreach and Continuing Education (OCE) at Western Washington University expands and diversifies Western's offerings throughout the Puget Sound region, the state of Washington, and globally to provide learning options for the contemporary student.
OCE connects diverse learners to the Western Experience by collaborating with colleges, departments and the community, linking university resources with educational needs and opportunities --including international education opportunities--in support of the State's education attainment goals and Western's strategic goals.
OCE supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement.
We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
For more information on Outreach and Continuing Education, please visit https:
//oce.
wwu.
edu/ About the Position This position supports Western Washington University's degree programs on the Peninsulas.
Responsibilities include providing advising services to current and prospective students, providing student support services, and referrals to other units as needed.
This position supports the faculty and adjunct faculty associated with the programs and is also responsible for collaborating with other Western team members to support the promotion of Western's programs in the West Sound Region.
Duties and
Responsibilities:
(50%) Duty:
WotP Academica and Student Support Assist with program advising for current students in assigned programs Create and maintain accurate current student records and contacts, to include up to date course planning sheets for each student Complete academic planning forms with guidance from academic program directors Liaise with OCE and WWU main campus support units (eg Office of the Registrar, Financial Aid, Veteran's Services, etc) to support student success Coordinate admissions with WWU Admissions Office as needed Create and maintain accurate student files Maintain accurate appointment notes in Navigate, as appropriate Review and provide detailed reports on student progress mid-term and at the end of each academic quarter Work with students to complete and submit graduation applications for final review by Registrar's Office Triage registration questions and issues for students and faculty Provide interface between WOTP students and WWU-Bellingham and/or OC-Bremerton student support services Work with WWU Veteran's Office to process VA paperwork; including coordination between OC and WWU when students are attending both institutions Coordinate student registration and financial aid across campuses and colleges with appropriate student support offices Coordinate support services for Veterans and Active Duty Military students Collaborate with appropriate staff to create and host special recognition events for current students (20%) Administrative Support Ensure accuracy of course information in WWU registration system Coordinate the planning of the annual schedule and quarterly class schedules with direction from the academic program directors as needed Prepare and submit accurate forms and documents to support academic course offerings on the Peninsulas Update Canvas sites with current student forms, policies and changes Request classroom assignments through Olympic College's scheduling software system Work with academic program directors, academic departments, student support units and Outreach and Continuing Education units to ensure policies and procedures are consistently followed Work with Western on the Peninsulas and Olympic College colleagues to provide customer support at Student Services front desk, serving students, faculty, staff and the general public on a walk-in basis Provide occasional administrative support for the Senior Director, Western Locations Support administrative functions for other OCE programs which may include Professional and Continuing Education, College in the High School or similar Order office supplies and materials for Western on the Peninsulas staff members Serve as primary contact for key requests, work orders, etc.
with Olympic College in collaboration with appropriate OC staff (15%) WotP Faculty Support Assist with coordination of Internships in cooperation with the Transfer Student Success Specialist, academic program directors and/or Career Services Collaborate with academic program faculty, Transfer Student Success Specialist, Student Recruitment Specialist and others to host Career Day or other events designed for student engagement and success Coordinate with IT Technician for classrooms and meeting rooms that require ITV or other technology Coordinate course supplies and materials ordering for WWU on the Peninsulas faculty Provide orientation to campus/classroom (Web4U, ITV, WWU email accounts, parking, Olympic College IT access, etc) for new faculty With guidance from academic program directors, provide referrals to appropriate WWU office when faculty member or a student has a grievance, cheating is suspected or other academic policy issues arise Provide CANVAS support with assistance from IT tech staff Provide training and support on office equipment, policies and procedures Assist adjunct faculty in finding and reserving space to hold office hours, have meetings or meet with students Provide support with information and reminders about grading policies and deadlines (10%) Other duties as assigned (5%) Accessibility, Diversity, Equity and Inclusion Work Demonstrate a commitment to valuing diversity and contributing to an inclusive working and learning environment through incorporation of accessibility, diversity, equity, and inclusiveness perspectives throughout functional responsibility areas Actively participate in OCE's, and Western's work on diversity, equity, inclusion, and accessibility through conversations, events, activities and professional development For full description and details of the job, please go to Careers - Staff Human Resources Western Washington University (wwu.
edu) Job Type:
Full-time Pay:
$3,480.
00 - $4,541.
00 per month
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
Day shift Weekend availability Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range.
The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia.
Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2022 U.
S.
News & World Report rankings.
About the Department Outreach and Continuing Education (OCE) at Western Washington University expands and diversifies Western's offerings throughout the Puget Sound region, the state of Washington, and globally to provide learning options for the contemporary student.
OCE connects diverse learners to the Western Experience by collaborating with colleges, departments and the community, linking university resources with educational needs and opportunities --including international education opportunities--in support of the State's education attainment goals and Western's strategic goals.
OCE supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement.
We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
For more information on Outreach and Continuing Education, please visit https:
//oce.
wwu.
edu/ About the Position This position supports Western Washington University's degree programs on the Peninsulas.
Responsibilities include providing advising services to current and prospective students, providing student support services, and referrals to other units as needed.
This position supports the faculty and adjunct faculty associated with the programs and is also responsible for collaborating with other Western team members to support the promotion of Western's programs in the West Sound Region.
Duties and
Responsibilities:
(50%) Duty:
WotP Academica and Student Support Assist with program advising for current students in assigned programs Create and maintain accurate current student records and contacts, to include up to date course planning sheets for each student Complete academic planning forms with guidance from academic program directors Liaise with OCE and WWU main campus support units (eg Office of the Registrar, Financial Aid, Veteran's Services, etc) to support student success Coordinate admissions with WWU Admissions Office as needed Create and maintain accurate student files Maintain accurate appointment notes in Navigate, as appropriate Review and provide detailed reports on student progress mid-term and at the end of each academic quarter Work with students to complete and submit graduation applications for final review by Registrar's Office Triage registration questions and issues for students and faculty Provide interface between WOTP students and WWU-Bellingham and/or OC-Bremerton student support services Work with WWU Veteran's Office to process VA paperwork; including coordination between OC and WWU when students are attending both institutions Coordinate student registration and financial aid across campuses and colleges with appropriate student support offices Coordinate support services for Veterans and Active Duty Military students Collaborate with appropriate staff to create and host special recognition events for current students (20%) Administrative Support Ensure accuracy of course information in WWU registration system Coordinate the planning of the annual schedule and quarterly class schedules with direction from the academic program directors as needed Prepare and submit accurate forms and documents to support academic course offerings on the Peninsulas Update Canvas sites with current student forms, policies and changes Request classroom assignments through Olympic College's scheduling software system Work with academic program directors, academic departments, student support units and Outreach and Continuing Education units to ensure policies and procedures are consistently followed Work with Western on the Peninsulas and Olympic College colleagues to provide customer support at Student Services front desk, serving students, faculty, staff and the general public on a walk-in basis Provide occasional administrative support for the Senior Director, Western Locations Support administrative functions for other OCE programs which may include Professional and Continuing Education, College in the High School or similar Order office supplies and materials for Western on the Peninsulas staff members Serve as primary contact for key requests, work orders, etc.
with Olympic College in collaboration with appropriate OC staff (15%) WotP Faculty Support Assist with coordination of Internships in cooperation with the Transfer Student Success Specialist, academic program directors and/or Career Services Collaborate with academic program faculty, Transfer Student Success Specialist, Student Recruitment Specialist and others to host Career Day or other events designed for student engagement and success Coordinate with IT Technician for classrooms and meeting rooms that require ITV or other technology Coordinate course supplies and materials ordering for WWU on the Peninsulas faculty Provide orientation to campus/classroom (Web4U, ITV, WWU email accounts, parking, Olympic College IT access, etc) for new faculty With guidance from academic program directors, provide referrals to appropriate WWU office when faculty member or a student has a grievance, cheating is suspected or other academic policy issues arise Provide CANVAS support with assistance from IT tech staff Provide training and support on office equipment, policies and procedures Assist adjunct faculty in finding and reserving space to hold office hours, have meetings or meet with students Provide support with information and reminders about grading policies and deadlines (10%) Other duties as assigned (5%) Accessibility, Diversity, Equity and Inclusion Work Demonstrate a commitment to valuing diversity and contributing to an inclusive working and learning environment through incorporation of accessibility, diversity, equity, and inclusiveness perspectives throughout functional responsibility areas Actively participate in OCE's, and Western's work on diversity, equity, inclusion, and accessibility through conversations, events, activities and professional development For full description and details of the job, please go to Careers - Staff Human Resources Western Washington University (wwu.
edu) Job Type:
Full-time Pay:
$3,480.
00 - $4,541.
00 per month
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
Day shift Weekend availability Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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